Ways & Means/Budget Committee Agenda
Standing Committee of the City Council, Minneapolis, Minnesota
Regular Meeting
Monday, July 21, 2008
1:30 p.m. - Room 317 City Hall
NOTE: All cellular telephones, pagers and BlackBerry devices to be switched to a non-audible function during Council and Committee meetings.
Committee Members: Council Members Ostrow, Schiff, Colvin Roy, Hofstede,
Glidden, Hodges (quorum 4)
Council Committee Coordinator: Anne Roth (612) 673-3130
Consent Items
City Attorney
1. Legal Settlement:
Authorize the settlement of Edith Madora Hudson v. City of Minneapolis and John Mills, by payment in the amount of $25,000, payable to Goins Law Offices, LTD, for and on behalf of Edith Madora Hudson; and Authorize the City Attorney’s Office to execute any documents necessary to effectuate the above settlement.
Action Taken: Approved
Staff reports: Edith Hudson RCA
Business Information Services (BIS)
2. Unisys Contract Amendments:
Authorize amendments to contract C-25200 as follows:
a) Increase in scope by $64,719 to provide a Network Intrusion Detection System; and Approve appropriations.
b) Increase in scope by $73,031 to provide laptops to the City Attorney’s Office; and Approve appropriations.
Action Taken: Approved
Staff report: Unisys NIDS RCA; Unisys Attorney Laptops RCA
Finance Department
3. Assessment for the Special Compensation Fund - 1st half of 2008:
Receive and file the six-month assessment.
Action Taken: Approved
Staff report: Assessment Special Comp RCA
4. RFP for Meter Coin Armored Car Services:
Authorize the proper City officers to issue a Request for Proposals (RFP) for Meter Coin Armored Car Services contingent upon approval by the PRC.
Action Taken: Approved
Staff report: Meter Coin Armored Car Svs RCA
Referred by Executive Committee
5. New Appointed Position: Deputy Director Managed Services BIS:
a) Find that the proposed position meets the criteria in Section 20.1010 of code;
b) Approve the proposed position: Deputy Director Managed Services BIS (Appointed), allocated to grade 13 with 595 points; and
c) Approve annual salary, effective July 16, 2008.
Executive Committee Action: Approved 7/16/2008
Action Taken: Approved
Staff reports: Deputy Director Managed Services BIS RCA; and Salary Ordinance
6. New Appointed Position: Council Office Associate (13 positions):
a) Find that the proposed position meets the criteria in Section 20.1010 of code;
b) Approve the proposed position: Council Office Associate (Appointed), allocated to grade 5 with 265 points; and
c) Approve annual salary, effective February 1, 2008.
Executive Committee Action: Approved, amended recommendation 7/16/2008
Action Taken: Approved
Staff reports: Council Office Associate RCA; and Amended Report
7. Labor Agreements:
Authorize execution of the following 36-month collective bargaining agreements:
a) International Union of Operating Engineers (IUOE), Local 70
b) International Association of Machinists and Aerospace Workers, Lodge 77; and
c) AFSCME Council 5, Local 9, 9-1-1 Unit.
Executive Committee Action: Approved 7/16/2008
Action Taken: Approved
Staff report: IUOE Local 70; Machinists Lodge 77; and AFSCME 911 Unit
Referred by Community Development Committee
Community Planning & Economic Development (CPED)
8. Holmes Urban Renewal Plan:
Consider resolution approving Modification No. 9 to the Holmes Urban Renewal Plan, expanding the Plan to include street right-of-way & the parcel at 721 - 2nd St SE as well as designation of the parcel currently being used as a staging area for construction of the new I-35W bridge as appropriate for acquisition from MN Dept of Transportation for expanded & improved Metal Matic parking facilities, and Modification No. 112 to the Common Development and Redevelopment and Common Tax Increment Finance Plan.
CD Committee Action: Approved
Action Taken: Approved
Staff Report: Holmes Urban Renewal RCA; Holmes Urban Renewal Plan & Modification; Holmes Urban Renewal RESL
9. MN Department of Employment & Economic Development (DEED) Redevelopment Grant Program:
Approve resolution authorizing submittal of applications to DEED for redevelopment projects at (or known as): Bassett Creek Valley (Van White Roundabout), Broadway Plaza, and Jackson Street Affordable Live-Work Housing.
CD Committee Action: Approved
Action Taken: Approved
Staff Report: DEED RCA
10. Target Center Drapery Replacement:
Approve low bid of Tobins Lake Sales, $52,000, for drapery replacement.
CD Committee Action: Approved
Action Taken: Approved
Staff Report: Tgt Ctr Drapery Bid RCA; Tgt Ctr Drapery BIDTABLE
11. Land Exchange/Mpls Park & Recreation Board (re Shingle Creek Properties, 1610, 1622 & 1700 49th Ave N and Park Board properties at 901 45th Ave N, 4959 Knox Ave N, 5201 Oliver Ave N, and 5200 Penn Ave N):
a) Amend terms of the Land Exchange with the Park Board of the Shingle Creek and Park Board properties; b) Approve deposit of all land proceeds from the resale of the Park Board properties into the Vacant Housing Recycling Program fund; c) Increase the 2008 Revenue Budget for the CPED by $400,000 related to the Grain Belt land sale; & d) Increase CPED Capital Projects Other Fund by $400,000 related to the Grain Belt land sale.
CD Committee Action: Approved
Action Taken: Approved
Staff Report: Land Exchange RCA; Land Exchange ATTACHMTS
12. Metropolitan Council Livable Communities Local Housing Incentives Account (LHIA) Grant:
a) Accept & appropriate LHIA Grant of $150,000 for City of Lakes Community Land Trust Affordability Initiative; b) Increase CPED Other Grants - State and Local Fund by by $150,000 & revenue budget; c) Authorize agreements necessary grant with the Metropolitan Council and City of Lakes Community Land Trust.
CD Committee Action: Approved
Action Taken: Approved
Staff Report: LHIA RCA
13. Alatus Management LLC (re Downtown East Parking Ramp):
Approve amendment to purchase agreement with respect to the Downtown East Ramp to: a) allow for the possibility of two one-year extensions of the option to purchase rights between Alatus Management LLC and the Vikings/MVZ Ventures LLC or an approved affiliate thereof & the Metropolitan Sports Facilities Commission; and b) require that Alatus make an $84,000 payment to the City for each additional option year provided to the Vikings or the MSFC, representing estimated forgone property taxes as a result of the delay in development on the ramp site.
CD Committee Action: Approved
Action Taken: Approved
Staff Report: Alatus Downtown East RCA
Intergovernmental Relations/Grants & Special Projects
14. HUD Housing Opportunities for Persons with Aids (HOPWA) Program:
a) Approve funding from the City’s 2008 HOPWA grant to Metropolitan Council Housing and Redevelopment Authority (Metro HRA) $416,010, and Minnesota Aids Project (MAP) $392,000; b) Authorize execution of agreements to implement all sub-recipient and sub-grantee contracts, including Spectrum.
CD Committee Action: Approved
Action Taken: Approved
Staff Report: HOPWA RCA
Referred by Health, Energy & Environment Committee
Department of Health & Family Support
15. Minnesota Department of Health for Community Health Boards:
Authorize the proper City officials to contract with the State through the Minnesota Department of Health for a Master Grant Contract for a five-year period from January 1, 2009, through December 31, 2013; and Designate the Commissioner of Health as the Community Health Services Administrator for the City authorized to sign the individual Project Agreements.
HE&E Committee Action: Approved
Action Taken: Approved
Staff Report: Master Grant Agreement
Department of Regulatory Services
16. Healthy Homes and Lead Hazard Control Unit:
Accept an additional $15,000 grant from State of Minnesota Department of Health to provide temporary lead safe housing to low income families who are displaced from their homes during lead hazard reduction activities; and Approve appropriation.
HE&E Committee Action: Approved
Action Taken: Approved
Staff Report: Additional Healthy Homes & Lead Hazard Grant
Referred by Public Safety & Regulatory Services Committee
Police Department
17. Second Precinct Buy Back:
Increase Police Department appropriation by $15,000 contributed by Gabby's Saloon & Eatery for police buy back.
PS&RS Committee Action: Approved
Action Taken: Approved
Staff report: 2nd Precinct Buy Back RCA
18. MN Department of Public Safety:
Execute contract to pay for Police Department's provision of assistance to Cedar Rapids, IA during their flooding; Increase appropriation by $500,000.
PS&RS Committee Action: Approved
Action Taken: Approved
Staff report: MN Dept Pub Safety RCA
Fire Department
19. Allianz Life Insurance Company of North America:
Accept $40,000 donation for purchase & maintenance of personal protective equipment to replace damaged/old/worn equipment.
PS&RS Committee Action: Approved
Action Taken: Approved
Staff report: Allianz RCA
Department of Regulatory Services
20. 2005 State Homeland Security Grant:
Amend grant agreement with Minnesota Department of Public Safety to extend expiration date to September 5, 2008 to support ongoing efforts of Metropolitan Medical Response System ($455,184).
PS&RS Committee Action: Approved
Action Taken: Approved
Staff report: MMRS Grant RCA
Regulatory Services/Emergency Preparedness
21. 2005 Urban Area Security Initiative:
Approve extension of grant #2005-UASI-00710 to continue efforts to strengthen terrorism response capabilities for $2,305,356.
PS&RS Committee Action: Approved
Action Taken: Approved
Staff report: UASI RCA
22. 2005 State Homeland Security Grant:
Accept grant for Law Enforcement Terrorism Prevention Program in the amount of $74,212.
PS&RS Committee Action: Approved
Action Taken: Approved
Staff report: LETPP RCA
23. 2005 State Homeland Security Grant:
Approve extension of grant #2005-SHSP-00475, $1,100,000, to expend remaining dollars.
PS&RS Committee Action: Approved
Action Taken: Approved
Staff report: SHSP RCA
Referred by Transportation & Public Works Committee
24. Marquette and Second Avenue Reconstruction/Transit Project (1st St to 12th St):
a) Order the City Engineer to proceed and do the work and adopt special assessments in the amount of $900,533.39 for the 2nd Ave S Project and $981,945.79 for the Marquette Ave Project; and
b) Request the Board of Estimate and Taxation to issue and sell assessment bonds in the amount of $900,530 for the 2nd Ave S Project, and $981,945 for the Marquette Ave Project.
T&PW Committee Action: Approved
Action Taken: Approved
Staff Report: Marquette & 2nd Ave Reconstruction Project RCA
25. Bloomington Ave S and 20th Ave S Resurfacing Projects:
a) Order the City Engineer to proceed and do the work and adopt special assessments in the amount of $206,927.01 for the Bloomington Ave S Resurfacing Project and $58,776 for the 20th Ave S Resurfacing Project; and
b) Amend the designation in Resolution 2008R-199 to amend the project boundaries for 20th Ave S Resurfacing Project; and
c) Request the Board of Estimate and Taxation to issue and sell assessment bonds in the amount of $206,925 for the Bloomington Ave S Project and $58,775 for the 20th Ave S Project.
T&PW Committee Action: Approved
Action Taken: Approved
Staff Reports: Resurfacing Projects RCA; Map; Revised Map
26. Xerxes Ave N Renovation Project:
a) Order the City Engineer to proceed and do the work and adopt special assessments in the amount of $91,230.94 for the renovation project; and
b) Request the Board of Estimate and Taxation to issue and sell assessment bonds in the amount of $91,230 for the project.
T&PW Committee Action: Approved
Action Taken: Approved
Staff Report: Xerxes Ave N Renovation Project RCA
27. Malcolm Ave SE Reconstruction Project:
a) Order the City Engineer to proceed and do the work and adopt special assessments in the amount of $272,997.93 for the reconstruction project; and
b) Request the Board of Estimate and Taxation to issue and sell assessment bonds in the amount of $272,995 for the project.
T&PW Committee Action: Approved
Action Taken: Approved
Staff Report: Malcolm Ave SE Project RCA
28. Sidewalk Construction Contract Amendments:
Increase sidewalk contracts as follows (no additional appropriation required):
a) Standard Sidewalk, Inc. by $22,105; and
b) Ti-Zack Concrete, Inc. by $23,964.75; and
c) Ti-Zack Concrete, Inc. by $11,484.75.
T&PW Committee Action: Approved
Action Taken: Approved
Staff Report: Sidewalk Construction Contracts RCA
29. Intex Corporation - OP 6389:
Authorize increase in contract with Intex Corporation in the amount of $35,000 to crush rubble concrete. No additional appropriation required.
T&PW Committee Action: Approved
Action Taken: Approved
Staff Report: Intex Corporation RCA
30. Cedar Lake Trail Right-of-Way:
a) Authorize the execution of an inter-agency agreement with the Minnesota Department of Transportation (Mn/DOT) for Federal Participation in Right-of-Way, pending satisfactory review by proper City officers; and
b) Authorize the execution of an amendment to an agreement with the Metropolitan Council reflecting this year’s legislative action clarifying that easement acquisitions are eligible project expenditures.
T&PW Committee Action: Approved
Action Taken: Approved
Staff Reports: Cedar Lake Trail Right-of-Way RCA; MnDOT Right-of-Way RESL; Met Council Right-of-Way Agreement RESL
31. RFP for Structural Inspection and Testing Services:
Authorize the proper City officers to issue a Request for Proposals (RFP) for Structural Inspection and Testing Services of parking ramps owned or operated by the City of Minneapolis.
T&PW Committee Action: Approved
Action Taken: Approved
Staff Report: Structural Inspection and Testing Services RCA
32. Lease for Office Space:
Authorize the negotiation and execution of a lease with Larson Properties, LLC for office space at the Flour Exchange building (310 4th Ave S). Funding has been included in the current service level adjustments for 2009 in the Fire Department.
T&PW Committee Action: Approved
Action Taken: Approved
Staff Report: 310 4th Ave S RCA
33. Amend Leases for Office Space:
Authorize the negotiation and execution of contract amendments to allow the continued use of two suites in the Tri-Tech Building (331 2nd Ave S) for Business Information Services through December 31, 2011.
T&PW Committee Action: Approved
Action Taken: Approved
Staff Report: 331 2nd Ave S RCA
34. Lease of City-Owned Office Space:
Authorize negotiation and execution of a new five-year lease to include renewal option with Goldberg Bonding, Inc. for office and storage space in the Jerry Haaf Municipal Parking Ramp (418 S 4th St).
T&PW Committee Action: Approved
Action Taken: Approved
Staff Report: 418 S 4th St RCA
35. Midtown Greenway Bike Center Construction Contract Amendment:
Authorize increase in contract with Frerichs Construction in the amount of $87,084.56 to allow payment of change orders for the Midtown Greenway Bike Center. No additional appropriation required.
T&PW Committee Action: Approved
Action Taken: Approved
Staff Report: Midtown Greenway Bike Center RCA
36. Bids:
a) OP 6957, Accept low bid of Aduddell Roofing, in the amount of $200,000, to furnish and deliver roofing repairs;
b) OP 6960, Accept low responsive bid of Crowley Company, Inc., in the amount of $668,000, to furnish and deliver all labor, materials, equipment, and incidentals necessary to accomplish the Columbia Heights Entrance Project;
c) OP 6970, Accept low bid of Madsen-Johnson Corporation, in the amount of $7,256,800, to furnish and deliver all labor, materials, equipment, and incidentals necessary to accomplish renovation of Pump Station No 4;
d) OP 6976, Accept low responsive bid of Hawkins, Inc., in the amount of $800,000, to furnish and deliver ferric sulfate; and
e) OP 6981, Accept low bid of Hawkins, Inc., in the amount of $200,000, to furnish and deliver sodium permanganate.
T&PW Committee Action: Approved
Action Taken: Approved
Staff Reports: Bid 6957; Bid 6960; Bid 6970; Bid 6976; Bid 6981
37. Marquette Ave and 2nd Ave Reconstruction/Transit Projects:
Authorize acceptance of the qualified low bid of Shaffer Consulting Co., Inc. for an amount not to exceed $18,521,484 including potential bonuses to furnish all labor, materials, equipment, permits and incidentals necessary to accomplish the reconstruction of 2nd Ave S and Marquette Ave S from (1st St S to 12th St S); and authorize the execution of a contract for project all in accordance with specifications.
T&PW Committee Action: Approved
Action Taken: Approved
Staff Report: 2nd Ave S and Marquette Ave Bid Acceptance RCA
38. Victory Memorial Parkway Improvements:
Authorize the execution of an Intergovernmental Agreement between the City of Minneapolis, the Minneapolis Park and Recreation Board, and the Metropolitan Council for the purpose of setting forth the specific responsibilities of each party with respect to the performing/funding of base improvements and specific parameters relating to Metro Transit bus operations on Victory Memorial Parkway between 42nd Ave N and Lake Dr.
T&PW Committee Action: Approved
Action Taken: Approved
Staff Reports: Victory Memorial Pkwy Improvements; Agreement
Discussion Items
Regulatory Services
39. Boarded and Vacant Properties Status Report:
Receive and file report.
(January 14, 2008) staff directed to report back to PS&RS Committee and the W&M Committee on the status and adequacy of funding for demolitions.
Action Taken: Postponement to August 18, 2008
Fire Department
40. Fire Department Budget Update Report:
Receive and file.
Action Taken: Received and filed.
Staff report: MFD Budget RCA; Report
Scheduled Time: 2:00 p.m.
41. Capital Long-Range Improvement Committee (CLIC):
Receive and file 2009 - 2013 CLIC recommendations.
Action Taken: Received and filed.
Staff report: CLIC Agenda; and Report
Referred by Public Safety & Regulatory Services Committee
City Attorney
42. 2008 Republican National Convention:
Authorize Joint Powers Agreement with City of St. Paul regarding public safety related to RNC.
PS&RS Committee Action: Approved
Action Taken: Approved
Staff report: RNC Jt Powers RCA; RNC Jt Powers AGRMT DRAFT
Business Information Services (BIS)
43. USI Wireless Contract:
Authorize amendment to contract C-23781 with USI Wireless, Inc., by $500,000 for fiber infrastructure based on customer requisites. No additional appropriation required.
Action Taken: Postponed 1 cycle (August 4, 2008), requesting additional information from staff.
Staff report: USI Wireless Fiber Expansion RCA
Referred by Community Development Committee
CPED
44. Target Center Acoustics Improvements:
Approve responsive bid of Chicago Flyhouse, Inc, $925,988.92, for acoustic improvements.
CD Committee Action: Approved
Action Taken: Approved
Staff Report: Tgt Ctr Acoustics RCA; Tgt Ctr Acoustics BIDTABLE; Tgt Ctr Acoustics OPTIONS; Tgt Ctr Acoustics Consultant MEMO; Tgt Ctr Acoustics EXHIBIT
Public Works
45. RFP for On-Street Parking Meters:
Consideration of (PRC) Permanent Review Committee’s recommendation on possible inclusion of labor peace provisions (Resolution 2007R-454) in the (RFP) Request for Proposal.
Action Taken: Approved
Staff report: PRC Findings; and Resolution 2007R-454 (Approved by Council 8/31/2007)
Referred by Transportation & Public Works Committee
Public Works
46. Composting/Disposal Contracts:
a) Direct the proper City officers to negotiate and execute a contract with RW Farms, LLC and/or Resource Recovery Technologies, LLC for the composting/disposal of street sweepings, yard wastes, and leaves from the Fall street sweeping program.
b) Consideration of (PRC) Permanent Review Committee’s recommendation on possible inclusion of labor peace provisions (Resolution 2007R-454) in the (RFP) Request for Proposal.
T&PW Committee Action: Recommendation a) Sent forward without recommendation; Recommendation b) was not before the T&PW Committee.
Action Taken: Sent forward without recommendation.
Staff report: Fall Street Sweeping Program RCA
Staff report (7/17/2008): PRC Findings; and Resolution 2007R-454 (Approved by Council 8/31/2007)
Finance Department
47. 35W Federal Reimbursement Process:
Receive and file update on FEMA and FHWA; Authorize staff to receive up to $229,097 from FHWA reimbursement funds; and Approve appropriations.
Staff report: Phase II Reimbursement RCA; CORRECTED RCA
48. 2008 Departmental Appropriations:
Approve appropriation modifications for identified departments requiring a contingency for 2008.
Action Taken: Approved
Staff reports: 2008 Departmental Approp RCA
49. Use of Property Disposition Fund:
Approve recommended changes to specify in the City’s Financial Policies that the proceeds of the Property Disposition Fund are to be used for furthering the goals of the City’s strategic space plan as outlined by the Facilities, Space and Asset Management Committee.
(6/2/2008) staff direction that Finance Department staff, in conjunction with the Public Works Department staff, return in 2 cycles (July 7, 2008) with a proposal for a policy clarifying the usage of the Property Disposition Fund.
(7/7/2008) referred to Transportation & Public Works Committee for comment; and directed that it return to Ways & Means Committee next cycle (July 21, 2008) for further consideration.
T&PW Committee Action: Approved. Staff directed that the proceeds of a sale of the Public Works Yards at 44th and Snelling Ave will first be available for public improvements or property acquisition to implement public improvements within two blocks of the Yards site in order to carry out the community and regional vision for transit-oriented development and circulation improvements around the 46th Street LRT Station, as adopted in Minneapolis’ Comprehensive Plan.
Action Taken: Concurrence with the T&PW action.
Staff report: Property Disposition Fund RCA
City Coordinator, Finance Department, and Minneapolis Convention Center
50. Meet Minneapolis Contract:
(June 16, 2008) staff directed to report back with a proposal for the following:
• Best method and timeline to evaluate the following (using external consultant)
o Governance models;
o Existing contract performance, identified priorities, and budget, including an evaluation of process and system controls;
o Contract management systems;
o Other contractual issues as identified by staff; and
• Principles to govern such review, including but not limited to:
o Identify and eliminate potential conflicts of interest;
o Maximize accountability;
o Clarify roles of elected officials and board members.
• Means of financing such review
Staff report: Meet Minneapolis Contract RCA
Action Taken: Approved.
Notice: A portion of this meeting may be closed to the public pursuant to Minnesota Statutes Section 13D.03 or 13D.05.
Next Regular W&M/Budget Meeting: Monday, August 4, 2008
Next City Council Meeting: Friday, July 25, 2008
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