Benefits Administration

Public Service Center
250 4th Street S., Room 100
Minneapolis, MN 55415
Ph: (612) 673-2282                        Fax: 612-284-7989

 

Changing Plan Elections

Mid-year Changes

Medical Plans

A change in status (such as gain or loss of other group coverage, marriage, divorce, birth, adoption, death, etc.) may allow you to change your plan elections mid-year.  Depending on the nature of the change, you may be able to:

The requested change must be consistent with your change in status and you must complete a Health Plan Enrollment/Change Form within 30 days after the change occurs (the 30-day limit does not apply in the event of a birth or adoption). Review eligible dependents and required documentation to learn what type of documentation may be required for your eligible dependents. Documentation should be sent to the Benefits Office Room 100, 250 South Fourth Street, Minneapolis, MN 55415. You may, instead, fax these documents to (612) 673-2533.

Flexible Spending Accounts

A change in status may also allow you to change your flexible spending account elections. The requested change must be consistent with your change in status and you must complete the Health Plan Enrollment/Change Form.

Dependent Life Insurance

You may discontinue dependent life insurance coverage at any time by completing an Optional Life Enrollment/Change Form and returning it to the benefits office.

Evidence of good health is required to apply for dependent life insurance after you are first eligible. Complete the entire evidence of insurability packet and return it to the Benefits Office.  Your application will be reviewed by the life insurance company.  Note:  In order to apply for dependent life insurance, you must elect optional employee life insurance.

Optional Employee Life Insurance (after-tax contributions)

If you pay for optional employee life insurance with after-tax contributions, you can decrease or waive coverage at any time. You must complete the Optional LIfe Enrollment/Change Form and return it to the benefits office. Evidence of good health is required to apply for optional life insurance or to increase the coverage amount after you are first eligible. Complete the entire evidence of insurability packet and return it to the Benefits Office. Your application will be reviewed by the life insurance company.

Open Enrollment

During the annual open enrollment period, eligible employees can enroll in or make changes to medical and flexible spending account elections. Employees can also change their optional life insurance deduction method (pre-tax or after-tax) or decrease or waive this coverage. Proof of good health is required to add optional life insurance, increase the level of optional life insurance or apply for dependent life insurance.

The open enrollment period typically occurs in November each year with changes effective the following January 1st.

Open enrollment information is sent to most employees via email and CityTalk announcements. Information and enrollment forms are mailed to the homes of employees who do not have computer access at work.

Last updated Aug 10, 2017

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For reasonable accommodations or alternative formats, contact 311.
People who are deaf or hard of hearing can use a relay service to call 311 at 612-673-3000.
TTY users can call 612-673-2157 or 612-673-2626.

Para asistencia 612-673-2700, Yog xav tau kev pab, hu 612-637-2800, Hadii aad Caawimaad u baahantahay 612-673-3500. 

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