Audit Committee Agenda

 Regular Meeting

January 26, 2016 – 9:30 a.m.

Room 317, City Hall

 

Members Present:  Minneapolis City Council Members Linea Palmisano (Chair), Alondra Cano and John Quincy; Minneapolis Park & Recreation Board Representative Anita Tabb; Minneapolis Citizen Members Mark Oyaas and Scott Neal (Quorum 4)

 

Council Committee Coordinator:  Irene Kasper 612-673-2219

 

1.    Adopt Agenda.

      Action Taken: Adopted.  

2.    Accept Minutes of the regular meeting of October 20, 2015.

Staff Reports:  Draft Audit Minutes 20151020

Action Taken: Accepted.

 

New Business

3.    Records Management Audit Addendum Report

1.    Receiving the Addendum to the Records Management Audit Report, which was published on Oct. 20, 2015.

2.    Directing staff to publish the report.

3.    Referring the Addendum Report to the City Council.

Staff Reports:  Audit Committee Agenda Oct. 20 2015; Records Management Audit Addendum Report RCA; Records Management Audit Addendum Report

Action Taken:  Received and filed, with direction to staff to publish the report (no referral to City Council). 

4.    Human Resources Personnel File Maintenance and Retention Audit Report

1.    Receiving the Human Resources Personnel File Maintenance and Retention Audit Report.

2.    Directing staff to publish the report.

3.    Referring the report to the City Council.

Staff Reports:  HR Personnel File Maintenance and Retention Audit Report RCA; HR Personnel File Maintenance and Retention Audit Report

Action Taken: Received and filed, with direction to staff to publish the report (no referral to City Council).

5.    2015 Internal Audit Department’s Annual Report

Receiving the 2015 Internal Audit Department’s Annual Report.

Staff Reports:  2015 IA Annual Report RCA; 2015 IA Annual Report

Action Taken: Received and filed, with direction to staff to publish the report.

6.    2016 Annual Audit Plan

Receiving the Annual Audit Plan proposed for Fiscal Year 2016.

Staff Reports:  2016 Annual Audit Plan RCA; 2016 Annual Audit Plan

Action Taken: Received and filed, with direction to staff to publish the plan. Internal Audit staff directed to analyze the enterprise practices for employees that terminate employment with the City (i.e., what policies can be put in place given best practices research and process flow analysis; what are recommendations on methods to drive accountability), and to report back on this 2016 Work Plan update at next Audit Committee meeting.

Report of Internal Auditor

7.    Internal Auditor Updates

Receiving and filing report.

Staff Reports:  IA Update 20160126 RCA; IA Update 20160126 PowerPoint Presentation (revised)

 

      Action Taken: Received and filed.

 

Announcements

 

Adjournment

8.    Adjourn to Room 321, City Hall, for the purpose of discussing the performance evaluation of the Internal Auditor.

       Action Taken: No action taken.

 

Notice: A portion of this meeting may be closed to the public pursuant to MN Statutes Section 13D.03 or 13D.05

 

Next Committee Meeting:  March 15, 2016

 

Submit written comments about agenda items to: councilcomment@minneapolismn.gov

 

For reasonable accommodations or alternative formats please contact the City Clerk’s Office at 612-673-2216 or e-mail councilcommitteecoordinators@minneapolismn.gov. People who are deaf or hard of hearing can use a relay service to call 311 at 612-673-3000. TTY users call 612-673-2157 or 612-673-2626. Para asistencia 612-673-2700 - Rau kev pab 612-673-2800 - Hadii aad Caawimaad u baahantahay 612-673-3500

Last updated Dec 12, 2016

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For reasonable accommodations or alternative formats, contact 311.
People who are deaf or hard of hearing can use a relay service to call 311 at 612-673-3000.
TTY users can call 612-673-2157 or 612-673-2626.

Para asistencia 612-673-2700, Yog xav tau kev pab, hu 612-637-2800, Hadii aad Caawimaad u baahantahay 612-673-3500. 

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