Audit Committee Agenda

Regular Meeting

May 24, 2016 – 9:30 a.m.

Room 317, City Hall

 

Members Present:  Minneapolis City Council Members Linea Palmisano (Chair) and John Quincy; Minneapolis Citizen Members Scott Neal and David Fisher (Quorum 4)

Members Absent:  Minneapolis City Council Member Alondra Cano and Minneapolis Park & Recreation Board Representative Anita Tabb

Council Committee Coordinator:  Irene Kasper 612-673-2219

 

Prior to call to order, outgoing remarks by Mark Oyaas

1.    Adopt Agenda.

       Action Taken:  Adopted, as amended.

2.    Accept Minutes of the regular meeting of Jan. 26, 2016.

Staff Reports:  Draft Audit Minutes Jan. 26, 2016

      Action Taken: Accepted.

Unfinished Business

3.    Employee Separation Internal Audit Report (16-00778)

        1.    Receiving the Employee Separation Internal Audit Report.

2.    Directing staff to publish the report.

3.    Referring the report to the City Council.

[Audit Committee Action Taken Jan. 26, 2016:  Staff directed to analyze the enterprise practices for employees that terminate employment with the City (i.e., what policies can be put in place given best practices research and process flow analysis; what are recommendations on methods to drive accountability), and to report back on this 2016 Work Plan update at next Audit Committee meeting.]

Staff Reports: Employee Separation IA RCA; Employee Separation IA Report

Action Taken: Received and filed, with direction to staff to publish the report, and referred to the City Council.

4.    Performance evaluation of Internal Auditor summary conclusions report

Receiving a summary of the Audit Committee’s conclusions regarding the performance evaluation of the Internal Auditor during the Closed Session held Jan. 26, 2016.

Staff Reports: IA Performance Evaluation Summary RCA

Action Taken: Received and filed.

 

New Business

5.    Introduction of new Audit Committee Member David Fisher

Receiving remarks of David Fisher, appointee of Mayor Hodges to the Audit Committee.

Staff Reports: David Fisher Appointment Letter

      Action Taken: Received and filed.

6.    Audit Committee Vice Chair

Approving Chair Palmisano’s nomination of Scott Neal to serve as Vice Chair of the Audit Committee for the remainder of his term of office.

Staff Reports: None

Action Taken: Approved.

7.    Internal Audit Charter

Adopting an Audit Charter for the Internal Audit Department, which states the purpose, authority, and responsibility of the Internal Audit Department’s activities.

Staff Reports: IA Charter RCA; IA Charter

Action Taken:  Approved.

8.    Neighborhood & Community Relations (NCR) Neighborhood Programming and Support Internal Audit Report (16-00779)

1.    Receiving the NCR Neighborhood Programming and Support Internal Audit report

2.    Directing staff to publish the report.

3.    Referring the report to the City Council.

Staff Reports: NCR Programming and Support IA RCA; NCR Programming and Support IA Report

Action Taken: Received and filed, with direction to staff to publish the report, and referred to the City Council.

9.    Transportation Management Organization (TMO) Internal Audit Report (16-00780)

1.    Receiving the TMO Internal Audit report

2.    Directing staff to publish the report.

3.    Referring the report to the City Council.

4.    Referring to the Mayor the recommendation that the 2017 budget incorporates funding for the Internal Audit department to include ongoing means to investigate emergent fraud, waste, and abuse concerns across the City enterprise, including requests from City departments and/or risk assessments of organizations that the City does business with.

Staff Reports: TMO IA RCA; TMO IA Report

Action Taken: Received and filed, with direction to staff to publish the report, and referred to the City Council; Approved direction to staff; Approved referral to the Mayor.

10.  Body camera operating protocol

Directing the Internal Audit Department to include the body-worn camera project’s deployment, operation, and related policies into a future Audit work plan.

Staff Reports  None

Action Taken: Approved direction to staff.

 

Report of Internal Auditor

11.  Internal Auditor Updates

Receiving and filing report.

Staff Reports: IA Update RCA; IA Update PowerPoint

Action Taken: Received and filed.

 

Announcements

1.    TMO update to be received at the next Audit Committee meeting

 

Adjournment

 

Notice: A portion of this meeting may be closed to the public pursuant to MN Statutes Section 13D.03 or 13D.05

 

Next Committee Meeting:  July 19, 2016

 

Submit written comments about agenda items to: councilcomment@minneapolismn.gov

 

For reasonable accommodations or alternative formats please contact the City Clerk’s Office at 612-673-2216 or
e-mail
councilcommitteecoordinators@minneapolismn.gov. People who are deaf or hard of hearing can use a relay service to call 311 at 612-673-3000. TTY users call 612-673-2157 or 612-673-2626. Para asistencia
612-673-2700 - Rau kev pab 612-673-2800 - Hadii aad Caawimaad u baahantahay 612-673-3500

 

Members Absent: Minneapolis City Council Member Alondra Cano and Minneapolis Park & Recreation Board Representative Anita Tabb

Last updated Jul 14, 2017

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