Ways & Means/Budget Committee Agenda

Standing Committee of the City Council, Minneapolis, Minnesota

Regular Meeting
Tuesday, March 26, 2013
1:30 p.m. - Room 317 City Hall

NOTE: All cellular telephones and electronic devices to be switched to a non-audible function during Council and Committee meetings.

Committee Members Present:  Council Members Hodges (Chair), Colvin Roy, Schiff, Glidden, Hofstede, and Tuthill (quorum 4)

Council Committee Coordinator:  Anissa Hollingshead (612) 673-2296 

Consent

City Attorney

 1.   Legal Settlement:
      Authorize settlement of Teflon Edwards v. City of Minneapolis ($5,000).

      Staff Report: Edwards v. City of Minneapolis-RCA    
      Action Taken:  Approved  

 2.  Adult Correctional Facility Per Diem Charges:
      Authorize extension of contract with Hennepin County for up to three years through December 31, 2015, for payment of these charges.

      Staff Report: Contract Extension-RCA
      Action Taken:  Approved

City Clerk

 3.  Interim Assistant City Clerk Designation:
      Approve the interim designation of Jackie Hanson as Assistant City Clerk for the period April 3, 2013 through April 15, 2013.

      Staff Report: Interim Asst City Clerk-RCA
      Action Taken:  Approved

Convention Center

 4.  Bid: 
      OP 7737, Accept low responsive bid of Honeywell Building Solutions in the amount of $330,000, to furnish and deliver all labor, equipment and incidentals necessary for the repair and maintenance of the HVAC system at the Minneapolis Convention Center through December 31, 2014.

      Staff Report:  OP No 7737-RCA
      Action Taken:  Approved

 5.  Lodging Tax:
      Approve payment of the 2012-2013 proceeds of the 1% City lodging tax to Meet Minneapolis in the amount of $129,635.53, and passage of resolution appropriating funds.

      Staff Report:  Lodging Tax-RCA
      Action Taken:  Approved

Information Technology

 6.  Safari Books Online Contract:
      Authorize contract with Safari Books Online, LLC, for a one-year subscription to online training resources for IT employee training & professional development in an amount not to exceed $15,686, using Safari's agreement form, and customized the liability terms and conditions.

      Staff Report: Safari Contract-RCA
      Action Taken:  Approved

 7.  FirstWatch Contract:
      Authorize a five-year contract with FirstWatch in the amount of $225,000 for software maintenance and support services through December 31, 2017 as part of the 911 emergency communications and computer aided dispatch system.

      Staff Report: FirstWatch Contract-RCA
      Action Taken:  Approved

 8.  Fifth Avenue High Rises Wireless Account:
      Approve application for free wireless community account for Fifth Avenue High Rises.

      Staff Report: Fifth Ave High Rises-RCA
      Action Taken:  Approved

Referred by Executive Committee

 9.  New Appointed Position:
      Approve the proposed appointed position of Director Police Conduct Review (Civil Rights), allocated to grade 12, 545 points.

      Staff Report: Director Police Conduct Review-RCA; Classification-RPT; Salary-ORD
     
Executive Committee Action Taken: Approved 
      Action Taken:  Approved

Referred by Public Safety, Civil Rights & Health Committee

10. Animal Care & Control Donations:
     Approve two resolutions accepting in-kind donations of dog & cat food & supplies. 

      Staff Report: Animal Donations 20130330; Animal Donations 20130330 II
      PSCH Committee Action Taken: Approved 
      Action Taken:  Approved

11. Police Crime Laboratory:
     Authorize one-year agreement with MorphoTrak for a total of $11,000, for maintenance & support of the LiveScan fingerprint system.

      Staff Report: MorphoTrak LiveScan RCA
      PSCH Committee Action Taken: Approved 
      Action Taken:  Approved

12. Minneapolis Animal Care & Control:
     Authorize amendment & extension of current lease for one additional year with Blue Sky Veterinary Services, LLC. in conjunction with the Minnesota Spay and Neuter Assistance Program, for use of laboratory and parking spaces at Minneapolis Animal Care & Control, to provide low cost spay and neutering services.

      Staff Report: Blue Sky Vet Svcs RCA
      PSCH Committee Action Taken: Approved
      Action Taken:  Approved

Referred by Regulatory, Energy & Environment Committee 

13. Solar Activities:
      Authorize execution of a contract with the Minnesota Department of Commerce to accept reimbursement of up to $3,593 for staff time for solar activities.

     Staff Report:  Reimbursement for Solar Activities RCA 
     RE&E Committee Action Taken: Approved
      Action Taken:  Approved

Referred by Transportation & Public Works Committee

14. Page Area and 54th St E Street Resurfacing Projects:
      a)  Order the work to proceed and adopt special assessments in the following amounts:
            • $624,285.33 for the Page Area Project;
            • $107,631.06 for the 54th St E Project; and 
      b)  Request the Board of Estimate and Taxation to issue and sell assessment bonds in the total amount of $731,925 for the projects. 

      Staff Report: Page & 54th St E Street Resurfacing RCAPage Area Map54th St E Map  
      T&PW Committee Action Taken: Approved
      Action Taken:  Approved

15. Oak Lake Ave N and 10th Ave N Street Resurfacing Project:
      a)  Order the work to proceed and adopt special assessments in the amount of $170,986.67; and 
      b)  Request the Board of Estimate and Taxation to issue and sell assessment bonds in the amount of $170,990 for the project. 

       Staff Report:  Oak and 10th Ave N Street Resurfacing RCAMap  
      T&PW Committee Action Taken: Approved
      Action Taken:  Approved

16. Capital Budget Amendment - Water Treatment and Distribution Services:
      Amend the 2013 Capital Budget by increasing the Water Revenue appropriation by $1,750,000 to fund three additional capital projects.

      Staff Report:  Capital Budget Amendment RCA  
      T&PW Committee Action Taken: Approved
      Action Taken:  Approved

17. Water Contracts:
      Authorize amendments to water contracts with the City of Edina, City of Columbia Heights, and the Metropolitan Airports Commission for the purpose of changing the ownership of the water meters to the City of Minneapolis and rebuilding a meter setting.

      Staff Report:  Water Contracts RCA  
      T&PW Committee Action Taken: Approved
      Action Taken:  Approved

18. Special Service District Snow and Ice Removal Contracts:
      Approve increase to contract with Custom Products and Services by $262,452, for a revised contract total of $449,920, for sidewalk snow clearing and ice control in six Special Service Districts.  No additional appropriation required.

      Staff Report:  SSD Snow and Ice Removal RCA  
      T&PW Committee Action Taken: Appproved
      Action Taken:  Approved

19. University Ave NE Renovation - Cooperative Agreement:
      Authorize negotiation and execution of a Cooperative Agreement with the Minnesota Department of Transportation (MnDOT) in the amount of $27,081.32 for the City's share of the cost for concrete paving and bituminous mill and overlay of parking areas and construction engineering associated with MnDOT's renovation of University Ave NE, from Central Ave NE to 27th Ave NE.  No additional appropriation required.

      Staff Report:   University Ave NE Cooperative Agreement RCA  
      T&PW Committee Action Taken: Approved
      Action Taken:  Approved

20. Park and Portland Ave Bridges - Cooperative Agreement:  
      Authorize negotiation and execution of a Cooperative Agreement with the Minnesota Department of Transportation (MnDOT) in the amount of $299,133 for the City's share of the cost for pedestrian level street lighting, traffic signal equipment, signal timing work, construction engineering, and decorative railings associated with MnDOT's rehabilitation of the Park Ave and Portland Ave bridges over I-94.  No additional appropriation required.  

      Staff Report:  Park & Portland Bridges RCA 
      T&PW Committee Action Taken: Approved
      Action Taken:  Approved

21. Bids:
      a)  OP 7756, Accept low responsive bid of Advanced Waterjet Technologies, LLC, in the amount of $65,095, to furnish and deliver a water blaster unit to the Public Works Equipment Division;
      b)  OP 7759, Accept low bid of Commercial Asphalt Company for an estimated annual expenditure of $5,783,925, to furnish and deliver hot mix asphalt as needed through March 31, 2014;
      c)  OP 7763, Accept low bid of Fischer Mining, LLC, for an estimated annual expenditure of $145,000, to furnish and deliver fine aggregate to the Public Works Paving Division through March 31, 2014; and
      d)  OP 7767, Accept single bid of Whipps, Inc, for an estimated annual expenditure of $128,000, to furnish and deliver stop logs, slide gates, and associated equipment to the Water Treatment and Distribution Division.

       Staff Report:  Bid 7756 RCA - Bid SheetBid 7759 RCA - Bid SheetBid 7763 RCA - Bid SheetBid 7767 RCA - Bid Sheet    
      T&PW Committee Action Taken: Approved
      Action Taken:  Approved

Discussion Items

Information Technology

22. Funding and Staffing for Major IT Projects:
      Receive and file report on resource allocation for major technology projects in 2013.
       12/12/12 Budget Footnote "k": "The Information Technology Department is to report to the Information Technology Policy Group and the Ways & Means/Budget Committee by March 31, 2013 regarding major technology projects for 2013 including resource allocation (staffing time and funding) for implementing the projects."

        Staff Report: Footnote "k"-RCAFootnote "k"-PPT
      Action Taken:  Received and filed report

Finance

23. 2012 Reappropriation:
      Consider amendment of the 2013 appropriation resolution to increase budgets in funds as directed as part of the rollover/reappropriation from 2012 to the 2013 operating budget.

      Staff Report: Rollover RCA, Appendix A
      
Action Taken:  Approved staff recommendation; Approved additional amendment to the 2013 appropriation resolution to decrease funding to the City Coordinator department by $50,000 and increase funding to the Communications department by $50,000, directing Communications to use the funding for the MTN contract.

Upcoming Public Hearing

Reappointment of Ellen McVeigh as Civil Service Commissioner:
      A public hearing will be held Tuesday, April 9, 2013, at 1:45 p.m. to consider the reappointment of Ellen McVeigh as a Civil Service Commissioner.

Notice: A portion of this meeting may be closed to the public pursuant to Minnesota Statutes Section 13D.03 or 13D.05.

Next Regular Committee Meeting:  April 9, 2013

Committee Actions Referred to the Next Council Meeting:  March 29, 2013

Web Site: http://www.minneapolismn.gov/council/committees  

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Last updated Mar. 29, 2013