Ways & Means Committee Agenda

Standing Committee of the City Council, Minneapolis, Minnesota

 

Regular Meeting

October 31, 2016 – 1:30 p.m.

Room 317, City Hall

 

Members Present:  Council Members John Quincy (Chair), Elizabeth Glidden, Blong Yang, Lisa Bender, Andrew Johnson, and Linea Palmisano (Quorum 4)

Council Committee Coordinator:  Kelly Geistler, 612-673-3963

 

Consent

Attorney

1.    Legal Settlement - Claim of Timothy Lucian Fisher (16-01469) 

Approving the settlement of the claim of Timothy Lucian Fisher by payment of $25,000 to Timothy Lucian Fisher and his attorneys, Meshbesher & Spence, and authorizing the City Attorney’s Office to execute any documents necessary to effectuate the settlement.

Action Taken: Approved.

2.    Legal Settlement - Claim of Katherine E. Smith-Flores (16-01470)

Approving the settlement of the claim of Katherine E Smith-Flores by payment of $15,000 to Katherine E. Smith-Flores and her attorneys, Law Office of Jeffrey A. Jones, and authorizing the City Attorney’s Office to execute any documents necessary to effectuate the settlement.

Action Taken: Approved.

3.    Legal Settlement - Claim of Cuong Minh Nguyen (16-01471)

Approving the settlement of the claim of Cuong Minh Nguyen by payment of $7,500 to Cuong Minh Nguyen and his attorneys, Sawicki & Phelps, and authorizing the City Attorney’s Office to execute any documents necessary to effectuate the settlement.

Action Taken: Approved.

4.    Legal Settlement - Lawsuit of Paul David Blanco v. Wesley Richard Brown and the City of Minneapolis (16-01472)

Approving the settlement of the lawsuit of Paul David Blanco v. Wesley Richard Brown and the City of Minneapolis (Court File No. 27-CV-16-1551), by the payment of $67,500 to Paul David Blanco and his attorneys at Heuer Fischer, P.A., and authorizing any documents necessary to effectuate the settlement.

Action Taken: Approved.

5.    Legal Settlement - lawsuit of Celeste Dawkins v. City of Minneapolis, et al. (16-01473)

Approving the settlement of lawsuit of Celeste Dawkins v. City of Minneapolis, et al. by payment of $105,000 to Celeste Dawkins and her attorneys, and authorizing the execution of any documents necessary to effectuate settlement.

Action Taken: Approved.

6.    Grant acceptance from Local Initiatives Support Corporation (LISC) for policing conference (16-01474)

1.  Authorizing acceptance of grant from the Local Initiatives Support Corporation (LISC) in the amount of $2500 for two police officers to attend the 26th Annual Problem-Oriented Policing Conference.

2.  Passage of Resolution appropriating funds to the City Attorney’s Office Criminal Division’s Grants-Federal Fund.

Action Taken: Approved.

Communications

7.    Gift Acceptance from Clear Channel Outdoor for display time (16-01475)

Approving gift of digital billboard space from Clear Channel Outdoor, Inc., from July 1 - Sept. 30 2016, to encourage residents to sign up for organics recycling, and  inform residents about the "Talking is Teaching" campaign.

Action Taken: Approved.

Convention Center            

8.    Bid by Meisinger Construction for Convention Center mezzanine-level office remodel project (16-01476)

Accepting the low responsive bid of Meisinger Construction Company, Inc. (OP No. 8341) in the amount of $814,900 to furnish all labor, materials, and incidentals necessary for the convention center mezzanine-level office remodeling project, and authorizing a contract for this project, all in accordance with our specifications.

Action Taken: Approved.

9.    Bid by Electronic Design Company for convention center audio upgrade project (16-01477)

Accepting the low bid of Electronic Design Company (OP No. 8340) in the amount of $1,212,392 to furnish all labor, materials, and incidentals necessary for the convention center audio upgrade project, and authorizing a contract for this project, all in accordance with our specifications.

Action Taken: Approved.

Finance & Property Services

10.  Contract with TALX, Inc. liability cap language approval (16-01478)

Approving contract language  in the General Terms and Conditions of a new contract with TALX, Inc., limiting the maximum liability for third party claims brought against the City which are subject to indemnification by TALX, Inc.

Action Taken: Approved.

11.  Acquisition of Real Estate for East Side Maintenance Facility Project at 340 27th Ave NE (16-01479)

1.    Authorizing negotiations for the acquisition of real estate at 2601, 2607, 2609, 2615, 2617, 2621, 2625, and 2629 University Ave NE for the East Side Maintenance Facility Project. 

2.    Passage of Resolution authorizing commencing condemnation proceedings in the event that reasonable settlements cannot be quickly achieved through negotiations.

Action Taken: Approved.

12.  Contract for design services with RSP Architects for the Hiawatha Maintenance Facility campus expansion project (16-01480)

Authorizing an agreement for architectural and engineering design services with RSP Architects, Ltd., for the Hiawatha Maintenance Facility Campus Expansion project, in an amount not-to-exceed $1,750,000.

Action Taken: Approved.

Human Resources

13.  Contract amendments to increase and extend Human Capital Consulting professional services contracts (16-01482)

Authorizing amendments to the following contracts to increase the amount per contract, and extending these contracts through Dec. 31, 2017, allowing the continuation of work pending the re-issuance and completion of the June 2016 Human Capital Consulting RFP:

1.    Increasing Contract No. C- 40333 with the University of Minnesota – Continuing Education by $50,000 to a new not-to-exceed total of $100,000; and

2.    Increasing Contract No. C-39512 with Zenger Folkman by $40,000 for a new not-to-exceed total of $155,000; and

3.    Increasing Contract No. C-38702 with Common Sense Consulting by $50,000 for a new not-to-exceed total of $125,000; and

4.    Increasing Contract No. C- C-40315 with Language & Culture Worldwide, LLC (LCW) by $75,000 for a new not-to-exceed total of $125,000; and

5.    Increasing Contract No. C-40331 with Sue Plaster Consulting, LLC by $50,000 for a new not-to-exceed total of $175,000; and

6.    Increasing Contract No. C-39501 with Curphy Leadership Consulting by $50,000 for a new not-to-exceed total of $100,000; and

7.    Increasing Contract No. C-39948 with Fredrickson Communication by $50,000 for a new not-to-exceed total of $100,000.

Action Taken: Approved.

Information Technology

14.  Contract amendment with towXchange, Inc. for towing software and operations system management (16-01467)

Authorizing an increase to Contract No. C-35622 of $145,000 for a new not-to-exceed total of $270,000, and extending the contract for five years through May 31, 2022, for the towXchange application support, maintenance, and hosting services at the Public Works Impound Lot.

Action Taken: Approved.

Referred from Community Development & Regulatory Services Committee

15.  2016 Affordable Housing Trust Fund (AHTF) project recommendations (16-01453)

Approving a total of $7,084,679 from the Affordable Housing Trust (AHTF) and $800,000 from the Family Housing Initiative subject to the availability of funding at project closing and authorizing the execution of necessary documents for the seven AHTF loans and one Family Housing Initiative award as follows:

1.    A loan of up to $925,000 from the AHTF for the Minnehaha Commons project located at 3001 Lake St E by Alliance Housing Inc., or an affiliated entity.

2.    An additional loan of up to $900,000 from the AHTF for the Great River Landing project located at 813 5th St N by Beacon Interfaith Housing Collaborative, or an affiliated entity.

3.    A loan of up to $1,250,000 from the AHTF for the Bunge Apartments project located at 937 13th Ave SE by Project for Pride in Living, or an affiliated entity.

4.    A loan of up to $209,679 from the AHTF for the Dundry-Hope Block Stabilization Phase II project located at 2011, 2101 Portland Ave; 616-618 22nd St E and 1829 5th Ave by Hope Community, or an affiliated entity.

5.    A loan of up to $1,250,000 from the AHTF for the Sabathani Senior Housing project located at 310 38th St E by Sabathani Community Center, or an affiliated entity.

6.    A loan of up to $2,050,000 from the AHTF for the Artspace Leef North Lofts project located at 212 James Ave N by Artspace Projects, Inc., or an affiliated entity.

7.    A loan of up to $500,000 from the AHTF for the Lake Street Housing project located at 510 Lake St W by Lupe Development Partners, or an affiliated entity.

8.    A loan or grant of up to $800,000 from the Family Housing Initiative for the Minnehaha Townhomes project located at 5348, 5364, and 5368 Riverview Road by the Minneapolis Public Housing Agency, or an affiliated entity.

Action Taken by CDRS: Approved.

Action Taken: Approved.

16.  Grant acceptance awarded by the Minnesota Department of Employment and Economic Development (DEED) for the Aug. 1, 2016 round of DEED’s Redevelopment Grant Program (16-01452)

1.    Accepting grants from the Minnesota Department of Employment and Economic Development (DEED) for the Harris Building project, 501 30th Ave SE, in the amount of $175,000, and the North Market project, 4414 Humboldt Ave N, in the amount of $130,250, for the Aug. 1, 2016 round of the Redevelopment Grant Program.

2.    Authorizing grant, sub-recipient and/or disbursement and related documents and agreements for the redevelopment grants.

3.    Passage of Resolution approving appropriation of funds to the Department of Community Planning & Economic Development.

Action Taken by CDRS: Approved.

Action Taken: Approved.

17.  Bid for demolition and site clearance: 1215 2nd Ave N (16-01454)

Accepting low responsive bid of H & T Trucking, LLC, submitted on OP No. 8349 for an estimated expenditure of $66,375, to furnish and deliver all labor, materials and incidentals necessary for the demolition and site clearance at 1215 2nd Ave N for the Department of Community Planning & Economic Development, and authorizing a contract for the services, all in accordance with City specifications.

Action Taken by CDRS: Approved.

Action Taken: Approved.

Referred from Health, Environment & Community Engagement Committee

18.  Grant from Minnesota Department of Health for public health nurse home visiting (16-01432)

1.    Accepting a grant from the Minnesota Department of Health in the amount of $120,000 for one year to continue public health nurse home visiting services to high risk families.

2.    Authorizing an agreement with the Minnesota Department of Health for the grant.

3.    Passage of Resolution appropriating the funds to the Health Department.

Action Taken by HECE: Approved.

Action Taken: Approved.

19.  Contract amendment with Stairstep Foundation for diabetes reduction services (16-01434)

Authorizing Amendment No. 3 to Contract No. 40330 with Stairstep Foundation, increasing the contract by $7,416, for a revised contract total not to exceed $80,000, to continue to provide diabetes reduction services through the National Diabetes Prevention Program. 

Action Taken by HECE: Approved.

Action Taken: Approved.

20.  Skyway Senior Center: Donation acceptance (16-01435)

Passage of Resolution accepting donations of up to $60,000 from the Friends of the Skyway Senior Center to support the operating expenses of the Skyway Senior Center.

Action Taken by HECE: Approved.

Action Taken: Approved.

21.  Skyway Senior Center: Letter of Intent to transfer operations to Ecumen (16-01439)

Authorizing the Health Department to enter into a Letter of Intent with Ecumen for a 120-day exclusive dealing period to negotiate details for Ecumen to assume operations of the Skyway Senior Center. 

Action Taken by HECE: Approved.

Action Taken: Approved.

22.  Community Engagement Plan for Neighborhoods 2020 (16-01438)

1.    Approving the Community Engagement Plan to develop Neighborhoods 2020 recommendations, with proposed completion of draft recommendations by March 30, 2018.

2.    Passage of Resolution transferring $50,000 from NRP post-2009 Interest Earnings Fund to the Neighborhood and Community Relations Department Special Revenue Fund and increasing the Special Revenue Fund by $50,000 to support the Community Engagement Plan.

3.    Authorizing execution of contracts consistent with the approved Community Engagement Plan. 

Action Taken by HECE: Approved.

Action Taken: Approved.

23.  Grant from the Department of Justice for Group Violence Intervention Program (16-01433)

1.    Accepting a grant from the Federal Department of Justice under their “Safe and Thriving Communities: Approaches to Prevent and Heal Violence” in the amount of $325,000 over two years to implement the Group Violence Intervention Program to reduce gang- and clique-related homicide and gun violence.

2.    Passage of Resolution appropriating the funds to the Health Department.

Action Taken by HECE: Approved.

Action Taken: Approved.

Referred from Public Safety, Civil Rights & Emergency Management Committee

24.  Grant award from the Minnesota Department of Public Safety – Office of Traffic Safety for a DWI Enforcement Officer (16-01461)

Authorizing a grant contract with the Minnesota Department of Public safety – Office of Justice Programs for a DWI Officer to enhance DWI traffic enforcement in an amount not to exceed $107,124, for one year beginning Oct. 1, 2016 through Sept. 30, 2017.

Action Taken by PSCREM: Approved.

Action Taken: Approved.

25.  Contract amendment with the Minnesota Bureau of Criminal Apprehension for analysis of DNA case evidence (16-01427)

Authorizing an increase to Contract C-38615 with the Minnesota Bureau of Criminal Apprehension (BCA) of $819,000, for a not-to-exceed total of $1,533,000, and extension through Dec. 31, 2018, using the MN BCA contract amendment form for the analysis of MPD DNA case evidence.

Action Taken by PSCREM: Approved.

Action Taken: Approved.

26.  Travel expense donation acceptance from Police Executive Research Forum (PERF) (16-01462)

Passage of Resolution accepting donation from Police Executive Research Forum for travel related expenses estimated at $700 for Deputy Chief Travis Glampe to attend a one-day Law Enforcement Hiring Practices Forum in Washington, DC to discuss hiring policies and practices, on Sept. 13, 2016.

Action Taken by PSCREM: Approved.

Action Taken: Approved.

27.  Travel expense donation acceptance from National Network for Safe Communities at John Jay College of Criminal Justice (16-01463)

Passage of Resolution accepting donation for travel related expenses estimated at $1000 for Deputy Chief Bruce Folkens to participate in the National Network for Safe Communities Detroit-Minneapolis Peer Exchange in New York, NY from Sept. 28-30, 2016.

Action Taken by PSCREM: Approved.

Action Taken: Approved.

Referred from Transportation & Public Works Committee

28.  Franklin Ave E and W Broadway Ave pedestrian improvements: Grant agreements with Hennepin County (16-01437)

1.    Authorizing cooperative agreements with Hennepin County for pedestrian crosswalk improvements on Franklin Ave E (Lyndale Ave S to 13th Ave S) and W Broadway Ave (Penn Ave N to 4th St N).

2.    Accepting grant awards in the amounts of $27,420 and $48,840 from Hennepin County covering 25% of the construction costs for the improvements.

3.    Passage of Resolution increasing the appropriation and revenue for the projects by $76,260. 

Action Taken by TPW: Approved.

Action Taken: Approved.

29.  Hennepin Ave Reconstruction Project:  Request for Proposals (RFP) for engineering and design services (16-01455)

Authorizing the release of an RFP for engineering and design services for the Hennepin Ave Reconstruction Project from 12th St S to Washington Ave. 

Action Taken by TPW: Approved.

Action Taken: Approved.

30.  Parking Ramp Elevator Modernization Project:  Contract amendment with Morcon Construction Company (16-01456)

Authorizing the final change order to Contract No. C-39576 with Morcon Construction Company, Inc., in the amount of $37,035.86, for a revised contract total of $4,862,903.19, for various additions, updates, and improvements to elevators in various parking ramps through Sept. 16, 2016.  

Action Taken by TPW: Approved.

Action Taken: Approved.

31.  Bid for Supervisory Control and Data Acquisition (SCADA) System (16-01457)

Accepting low bid of Primex Controls (OP No. 8332) in the amount of $418,363.94 to furnish and deliver all labor, materials, and incidentals necessary for the Supervisory Control and Data Acquisition (SCADA) System for the Public Works Surface Water and Sewer Division, and authorizing a contract for the project.

Action Taken by TPW: Approved.

Action Taken: Approved.

Discussion

Finance & Property Services

32.  City of Minneapolis Investment Policy and Strategy revisions (16-01481)

1.    Approving revisions to the City Investment Policy and Strategy document to accommodate the City’s support of affordable housing initiatives with a limited portion of the investment portfolio.

2.    Approving changes to some of the maturity parameters in the policy, based on the advice of the City’s Independent Investment advisor, to allow for the purchase of additional high quality securities without materially altering the risk profile of the investment portfolio.

Action Taken: Approved.

 

Notice: A portion of this meeting may be closed to the public pursuant to MN Statutes Section 13D.03 or 13D.05 

 

Committee actions will be referred to the next Council Meeting:  Nov. 4, 2016

Next Committee Meeting:  Nov. 14, 2016


Upcoming Budget Subcommittee Meetings/Departmental Budget Presentations:

 

Nov. 3, 2016:

 

9:30 - 11:00 a.m.:

o   Civil Rights, Youth Coordinating Board (YCB), Municipal Building Commission (MBC)

 

1:00 - 4:00 p.m.:

o   Park Board, Overflow

 

Nov. 30, 2016:

 

6:05 p.m.:

o   Public Comment on Tax Levy and 2017 Proposed Budget

 

Dec. 2, 2016:

 

9:30 a.m. - Noon:

o   Budget Mark-up

 

1:00 - 4:00 p.m.:

o   Budget Mark-up (if needed)

 

Dec. 7, 2016:

 

6:05 p.m. meeting of the full City Council:

o   Public Hearing and Budget Adoption

o   Board of Estimate and Taxation meets immediately afterwards

 

Submit written comments about agenda items to:  councilcomment@minneapolismn.gov

 

For reasonable accommodations or alternative formats please contact the Minneapolis City Clerk’s Office, 612-673-2216, councilcommitteecoordinators@minneapolismn.gov. People who are deaf or hard of hearing can use a relay service to call 311 at 612-673-3000. TTY users call 612-673-2157 or 612-673-2626. Para asistencia 612-673-2700 - Rau kev pab 612-673-2800 - Hadii aad Caawimaad u baahantahay 612-673-3500.

Last updated Nov 2, 2016

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