City to launch upgraded employee software system Sept. 1
Beginning Sept. 1, City employees will have an upgraded software system to fill out timesheets, look at paystubs, update benefit information, track City finances, order and pay for goods and services, and more. The upgraded system is called COMET, which stands for City of Minneapolis Enterprise Technology.
Why do we need COMET?
COMET upgrades the City’s current human resources software (HRIS) and financial software (COMPASS) into a more integrated system. This system will help many City employees work more effectively by:
- Streamlining workflows.
- Automating many of the processes that people are doing manually.
- Improving functionality.
- Increasing access to data and information.
- Speeding up transactions.
- Increasing user satisfaction.
- Enhancing communication.
As we launch COMET, the City will also update its financial reporting tool, significantly improving our ability to prepare business information reports and analyze information to make management decisions. The new financial reporting tool will integrate better with the City’s budgeting process tools.
COMET will allow you to:
- Fill out your timesheet faster.
- Get PDF copies of each of your paystubs whenever, wherever.
- See year-to-date balances for each past pay period on that paystub. The balances from previous pay periods will no longer change when a new pay period passes.
- Print your paystubs more easily.
- Print your last paystub of the year at any time. There will no longer be a two-week time limit on printing your last paystub of the year for tax purposes.
- Make benefit changes due to marriages, births, adoptions and other life events online any time during the year rather than using paper.
- Track a payment at any stage of the purchasing process.
- Get email notifications when purchasing contracts have reached spending limits or are about to expire.
- Order industrial supplies, such as motors, tools, hardware, fittings, valves, parts, electrical supplies, plumbing supplies, HVAC supplies and other building materials, from certain high-volume vendors through an automated online catalogue tool called Direct Connect.
All City staff will need training on using the new tool, including how to:
- Navigate easily within the system.
- Fill out timesheets online. (People who fill out paper timesheets will continue to do so and don’t need this training.)
- View your paystub.
- Update your benefit information.
- Access reports and queries.
- Sign up for learning and development opportunities.
Look for more information on this training in future Minneapolis Matters articles and on CityTalk.
Many City employees will need advanced COMET training, especially Human Resources and Finance employees. Employees who need this advanced training have been notified directly. If you have a question, contact your supervisor.
You also need to be aware of some key dates around COMET’s go-live date. Please plan ahead for these dates.
- Friday, Aug. 14: Verify and update your personal information in HRIS.
- Friday, Aug. 21: Submit your timesheet for the pay period Aug. 9-22.
- Monday, Aug. 24: Deadline for employees to submit and managers to approve timesheets in HRIS by 5 p.m. for the pay period Aug. 9-22.
Thursday, Aug. 27: HRIS and COMPASS systems shut down at 5 p.m.
Thursday, Aug. 27-Monday, Aug. 31: Hold on new contracts and purchases, including requisitions, while the system turns over.
Tuesday, Sept. 1: New COMET system goes live. Update any browser bookmarks you set and verify your personal information in COMET.
Wednesday, Sept. 2: Enter your timesheet in COMET system.
Friday, Sept. 4: Review your paycheck in COMET.
- Contact your department’s readiness coordinator.
- Visit citytalk/erp.
- Email OrgReadiness@minneapolismn.gov.
Published Jul 28, 2015