3-300 General Work Rules
3-301 HOURS OF SHIFT (03/15/02)
Commanders shall establish the work hours for shifts under their commands, subject to review by the Administration and in accordance with individual employee labor agreements. Commanders of uniformed personnel shall ensure that staffing levels on Friday and Saturday Night Watches exceed those of other days. Staffing levels shall at all times be sufficient to provide adequate 24-hour service to the public.
More information on work schedules may be found in individual employee labor agreements.
3-301.01 HOURS OF SHIFT - CHANGE TO DAYLIGHT SAVINGS TIME (03/15/02)
When clocks are set back one hour in the Fall, employees normally scheduled for mid or night shifts that cross over or end at the daylight time change (usually 0200), will work an extra hour. Employees will be compensated for the additional hour worked per their individual labor agreements. (7/11/05) (9/12/06)
3-302 EMPLOYEES TO REMAIN AT WORK UNTIL PROPERLY
(A-B) RELIEVED (03/15/02)
MPD employees shall work the full time assigned and shall not leave work until they are properly relieved, except in the following cases:
- An employee assigned to duties not normally requiring continuity of assignment into the next shift shall remain at work until the end of the shift.
- An employee is instructed to leave work by a supervisor.
3-303 ABSENT WITHOUT LEAVE (03/15/02)
Employees are absent without leave (AWOL) when they fail to report for work or abandon work or assignment without proper authorization.
If an investigation indicates that an AWOL violation occurred, an Internal Affairs Complaint Form (MP-3401) shall be completed. A sustained finding requires that an individual be marked "AWOL" for the day in question and lose a day of pay, notwithstanding any other punitive measures. Should the day in question, as a result of the findings, be marked "AWOL," MPD Human Resources personnel shall notify MPD Payroll so that they may take appropriate action.
3-304 TELEPHONE AND ADDRESS REQUIREMENTS (12/03/01) (1/15/08)
Employees are required to maintain a hard-wired telephone or cell phone in their residence. All employees must report any residential address and/or phone number change by updating the information on the City’s WorkForce Director and HRIS programs, within three business days of a change. Employees must also notify their immediate supervisor of telephone and/or address changes within the same three business days. (1/15/08)
A residential address is a street address with indication of municipality. A Post Office box may proceed or follow the street address, but shall not be used independently as a residential address. Pager numbers cannot be used in lieu of a home phone number. (2/1/05)
Work addresses, MPD addresses, or any City facility addresses shall not be utilized for any personal residential declaration or personal vehicle registration. Work-related addresses shall not be used as residential address on a driver's license or for receiving solicited personal mail. (2/1/05) (1/15/08)
3-305 PHOTOGRAPHING AND FINGERPRINTING EMPLOYEES (03/15/02)
It is the MPD’s policy to photograph and fingerprint all employees for identification purposes as a condition of employment. Identification data obtained on employees is classified as private and can only be released by the Administration pursuant to the provisions of the Minnesota Data Privacy Act.
3-306 REQUESTS FOR TRANSFER (03/15/02)
A Request for Transfer form (MP-6602) shall be completed in quadruplicate. All copies shall be routed through the appropriate chain of command and forwarded by the appropriate Bureau Head to MPD Human Resources, within five working days. (7/11/05)
MPD Human Resources personnel will distribute a copy to each of the following:
- The Commander of the assignment area requested
- The appropriate Bureau Head
- The employee’s personnel file
- The requesting employee (indicating that it has been received and processed)
Written requests for transfer will be considered biweekly throughout the year. MPD Human Resources maintains the current year’s transfer request file electronically for one year.
Prior to the scheduled Commander's meeting, MPD Human Resources personnel will forward electronically a copy of the transfer request list to each Commander and Bureau Head. Any additional transfer requests or negotiated transfers may appear on an addendum at the scheduled Commander's meeting.
Transfers that are not approved will remain on the transfer request list for a period of one year.
Leaves of absence, resignations, retirements, terminations, and other transfers deemed necessary by the Administration may be discussed at the Commander's meeting.
If a transfer is approved by Police Administration, MPD Human Resources personnel will publish and distribute the Personnel Order and the employee’s supervisor will notify the employee. The employee's personnel file will then be updated by MPD Human Resources personnel from the Personnel Order.
Employees wishing to cancel a transfer request shall send a memo to MPD Human Resources, with a copy to their Commander, requesting that their name be removed from the transfer request list.
When an employee experiences a change in assignment and/or a promotion, all of the employee's requests for transfer will automatically be removed from the transfer request list.
3-307 PROMOTIONS (03/15/02)
All positions other than Deputy Chief and Inspector are promoted using Civil Service Rules and Regulations. The definitions, rules of notice, and eligibility requirements are included in the Civil Service Rules. (7/11/05)
Because a promotion to a different job classification requires employees to demonstrate different job skills or assume additional responsibilities, their job performance will be evaluated as if they were new employees. Upon promotion, an employee shall serve a probationary period as determined by Civil Service Rules. All probationary periods are monitored by MPD Human Resources.
3-308 RESIGNATIONS (03/15/02)
When an employee resigns, he/she shall be instructed by his/her commander to submit a properly completed Resignation Form (CSC-35) to MPD Payroll. The form can be obtained from MPD Human Resources or MPD Payroll. (7/11/05)
3-309 SMOKING/TOBACCO USE RESTRICTIONS (03/15/02) (07/01/11)
In accordance with City Council Resolution 93R-156, smoking is prohibited in any City-owned facility, leased space, and all City vehicles. (7/11/05)
MPD employees shall not use tobacco products while on-duty when in direct contact with the public. (07/01/11)
Tobacco use is prohibited within a crime scene area. (07/01/11)
3-310 PERSONNEL RECORD CARDS (07/26/02) (05/29/09)
Commanders will complete cards for all personnel for everyone assigned to their command. The cards will be considered confidential and for official use only.
The Personal Record Cards shall be used to record emergency callback information.
When an employee is transferred, the bottom portion of the card will be completed and forwarded to the commander of the employee's new assignment. Once the new commander starts a new card, the old one will be destroyed.
Last updated May. 17, 2013