TO PROTECT WITH COURAGE

TO SERVE WITH COMPASSION

4-100 Roll Call and Inspections

4-101 ROLL CALL REQUIREMENTS (05/23/02)

(A)

Commanders of all precincts, units and divisions shall ensure that roll calls are conducted at the beginning of each shift within their commands. Precinct roll calls should be brief and informative preparatory sessions, geared to getting the officers out on patrol quickly. There must be at least one squad working the street during roll call. The officers in that squad can receive the roll call information later in their shift.

Formal roll call may not be practical for small divisions or units. In such instances, information may be presented in a less formal manner, however, employees are still responsible for knowing and understanding MPD orders and communications.

4-102 ROLL CALL PROCEDURES (05/23/02)

(A)

Commanders shall establish the work hours for shifts under their commands in accordance with existing labor contracts, subject to review by MPD Administration. Commanders of uniform officers shall ensure that staffing levels on Friday and Saturday Night Watch exceed weekday levels for both officers and supervisors. Officers shall report to roll call at the time and place specified in full uniform, if applicable, and properly equipped for immediate duty.

Normally only one supervisor will come in early in order to gather materials and information to be presented during roll call. The remaining supervisors will work the regular shift hours to ensure coverage by a supervisor throughout that shift. The times in which a supervisor will report for roll call preparation shall be established by the appropriate commander.

Roll calls will include taking attendance and listing the duties of each officer assigned to the shift. Newly-issued MPD orders or communications will be read as well as any other information deemed important by supervisors. Training materials and/or inspections may also be part of roll call.

4-103 INSPECTIONS - VEHICLES

(A-C)

Patrol vehicles shall be inspected before each watch by the officer using the vehicle. Officers must check for missing equipment and defects to the vehicle. Defects to a squad or unmarked vehicle shall be reported by the inspecting officer as follows:

  1. Damage that may have resulted from an accident shall be immediately reported to the supervisor, who shall ensure that the proper procedure for reporting an accident involving police vehicles is followed. The inspecting officer shall also document the damage on the Daily Activity Report (MP-3006) and have it signed by the supervisor.
  2. Minor problems or damage (i.e., a squeak or dome light out) shall be recorded by the inspecting officer on the Equipment Work Order Log (MP-5400) found in each vehicle. This type of damage will be fixed during the vehicle's regularly scheduled maintenance day.
  3. Problems or damage to a vehicle that potentially threatens officer safety (i.e., headlight or siren out, radio not working, etc.) should be recorded by the inspecting officer on the Equipment Work Order Log and reported to the supervisor immediately. The supervisor shall assign a replacement vehicle and arrange for the damaged vehicle to be taken to the Royalston Maintenance Facility for repairs.

A supervisor from each precinct shall inspect the squads assigned to that precinct once a week during the Day Watch. This inspection shall include checking the oil level in each vehicle and filling if necessary. The inspection shall be documented on the vehicle section of the Personnel/Vehicle Inspection form (MP-6478). The completed inspection report shall be given to the commander who is responsible for ensuring that deficiencies are corrected. Completed inspection reports will be kept on file at each precinct according to the City's records retention schedule.

Investigative division commanders or their designees shall conduct monthly inspections of all unmarked and undercover vehicles assigned to their command. This inspection shall include checking the oil level in each vehicle and filling if necessary. The inspection results shall be reported on the vehicle section of the Personnel/Facility Inspection sheet and kept on file in the investigative division's office according to the City's records retention schedule.

4-103.01 INSPECTION OF PRECINCT INCIDENT COMMAND VEHICLES (11/06/07)

Each Precinct will be assigned a specially equipped SUV intended to be the primary Precinct Incident Command Vehicle. This vehicle will be the primary Incident Command Post on major incidents in the precincts, facilitating the use of the Incident Command System (ICS) and the National Incident Management System (NIMS). This vehicle shall be staffed by a supervisor and on patrol 24 hours a day, 7 days a week. The vehicle will be equipped to sustain a precinct-level incident and is intended to be used as a tool to direct an operation until command and control can be transitioned to Mobile Command One personnel if necessary.

The Precinct Incident Command Vehicle shall be inspected before each watch by the supervisor using the vehicle. Supervisors must check for missing equipment and defects to the vehicle. Physical defects to the Precinct Incident Command Vehicle shall be reported by the inspecting supervisor as per policy. Missing or damaged equipment shall be reported to the Lieutenant in charge of the MPD Homeland Security Unit by email as soon as discovered.

A supervisor from each precinct shall inspect the Precinct Incident Command Vehicle assigned to that precinct once a week during Day Watch. This inspection shall include checking the oil level in each vehicle and filling if necessary. The inspection shall be documented on the vehicle section of the Precinct Incident Command Vehicle Inspection form (MP-9033). The completed inspection report shall be sent to the Lieutenant in charge of the MPD Homeland Security Unit as soon as possible by way of inter-department mail. Completed inspection reports will be kept on file at the MPD Homeland Security Unit according to the City's records retention schedule.

4-103.02 INSPECTION OF VEHICLES USED FOR TRANSPORT (05/23/02)

All vehicles used for transports shall be inspected before and after each transport to ensure that no contraband or other items are present. This includes, but is not limited to, prisoners and persons in crisis transports.

4-104 EQUIPMENT REQUIRED IN VEHICLES (05/23/02)

(A)

Officers shall inspect the equipment kept in their squad. Each patrol squad is required to carry the following:

Some replacement supplies are available at each precinct. Otherwise, supplies can be obtained from the MPD Supply Room.

Patrol sergeants' and lieutenants' vehicles are required to carry the following equipment in their vehicles:

Special purpose vehicles (i.e., accident investigation cars) are required to carry other specialized equipment specified by their Commander.

4-104.01 EQUIPMENT REQUIRED IN PRECINCT COMMAND VEHICLES (11/06/07)

In addition to the equipment listed as required in Patrol Sergeants vehicles, the Precinct Incident Command Vehicles shall be equipped with the following specialty equipment:

Some replacement supplies are available at each precinct. Otherwise, supplies can be ordered from the MPD Supply Room. Requests for replacement of missing or damaged specialty equipment must also go through the Precinct Commander and MPD Supply Room. MPD Homeland Security will not supply replacement specialty equipment as they were grant purchases.

4-105 INSPECTIONS - SWORN PERSONNEL (05/23/02)

Supervisors at each precinct and division shall inspect weekly, all personnel assigned to their shift or unit, to ensure compliance with MPD regulations governing appearance, uniforms, and equipment. (11/06/07) (02/08/13)

Sworn employees not in compliance with regulations shall be listed on the personnel section of the Personnel/Vehicle Inspection form (MP-6478), which shall be forwarded to the Commander and retained at the precinct or division according to the City's record retention schedule. (11/06/07)

4-105.02 HOMELAND SECURITY EQUIPMENT INSPECTION (11/06/07)

Supervisors at each precinct and division shall inspect weekly, all personnel assigned to their shift or unit to ensure that they are in possession of and deploying daily with them in their squads, their issued Homeland Security Personal Protective Equipment (PPE).

Inspecting patrol supervisors must verify that each officer is carrying the PPE issued by the Homeland Security Unit as stated on the Homeland Security Equipment Issuance Weekly Inspection Form (MP-9034). Missing or damaged equipment will be reported to the Lieutenant in charge of the MPD Homeland Security Unit by email as soon as discovered. The officer will be required to fill out a CAPRS report documenting the missing equipment.

Officers not in compliance shall be listed on the personnel section of the Homeland Security Equipment Issuance Weekly Inspection Form (MP-9034), which shall be forwarded to the Lieutenant in charge of the MPD Homeland Security Unit as soon as possible by way of inter-department mail. Completed inspection reports will be kept on file at the MPD Homeland Security Unit according to the City's records retention schedule.

4-106 AMMUNITION (05/23/02)

(A)

Extra supplies of .38 Special, 9mm Parabellum, .45 Caliber, and 00 Buckshot gun ammunition shall be retained in a safe and secure place within each precinct. This ammunition shall be accessible to the shift lieutenants and sergeants for use if necessary. It is critical that this ammunition is stored in a locked and temperature controlled location.

Last updated May. 20, 2013